Instructions for Oral Presentations
Oral Session Format
Each lecture presentations is allocated a 20 minutes
time slot (*), with nominally 15 minutes for presentation and 5 minutes
forquestions. Since the conference schedule is tight and
synchronisation between the different parallel sessions must be
maintained, Session Chairs will strictly enforce this timing.
File Format and Submission
You should meet your session chair in the presentation room 15 minutes before the beginning of your session, when your presentation can be uploaded onto the presentation PC. You are strongly encouraged to submit your presentation earlier according to the instructions below, in order to ensure compatibility. (Note that all presentation PCs will have up-to-date versions of PowerPoint and Adobe Acrobat Reader installed.)
If you have special presentation requirements (such as Windows Media Player, or audio equipment) then you must inform the conference organisers in advance at firstname.lastname@example.org. If you require to use your own laptop for presentation, then this must be communicated conference organisers and tested before your session commences. Therefore please inform the conference organisers as soon as possible.
Authors can send their presentations in advance to email@example.com where the filename MUST be of the form: session_identifier_firstauthorname__dayofpresentation.xxx
Therefore if your name is Jim Hawkins, you session is AE1 on Tuesday, and you are submitting a PDF file, then your filename is: AE1_jimhawkins_tuesday.pdf. An email receipt will be sent for all papers received within 24 hours of arrival. Presentation files should ideally be sent by 12pm on Monday 24th August 2009, however we can accept presentations by email up to 8am on the day of your presentation.
If you do not email your presentation, then you require to bring to the conference on a USB stick and upload your file before 8am on the day of your presentation (and ideally the day before) by visiting the Speakers Presentation Check zone which will be equipped with PCs and staffed. We strongly advise that to deal with unforeseen circumstances you bring a copy of all presentation materials on a USB, and ensure you have a copy available from a suitable area on the internet that is generally accessible.